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Administrative Assistant/Portfolio Assistant

Status: Full-Time
Location: Princeton, NJ
Education: Bachelor's Degree
Required Skills:
See Description Below

Experience: Minimum 2 years’ experience with a financial institution

Required Skills: MS Office, Excellent Word and Excel skills

Desired Skills: Knowledge of Advent Axys

Candidate should be a highly organized person with good follow-up and communication skills.  He or she should be able to multi-task effectively, be eager to learn, have a good work ethic and should be professional and personable in relating to clients and co-workers.

Responsibilities include:

  • Assist clients, responding to their requests – cash and securities transfers, account information, website access, etc.
  • Communicate with team and, as necessary, others in the firm on an ongoing basis concerning all client-related matters.
  • Interface with client custodians, accountants and attorneys.
  • Maintain client information on internal systems—APX, Outlook, Excel, etc.
  • Work closely with custodians and internal operations to ensure accuracy of security set-up, cost basis, holdings and other account information.
  • Oversee cash management of funds.
  • Process transfers, redemptions and subscriptions associated with funds.
  • Assist in the preparation of client meeting materials; create and maintain client reports, as needed.
  • Organize new account paperwork, advisory and custodial, for client signature.
  • Provide administrative support to portfolio management team, including telephone support, filing, database management, client correspondence and mail delivery.
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