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Administrative Assistant / Portfolio Assistant

Status: Full-time
Location: Richmond, VA
Education: Bachelor's Degree or significant industry experience
Required Skills:
See Below

Silvercrest Asset Management Group is an independent, employee-owned, registered investment advisor who provides asset management and family office services to families and select institutional investors. Silvercrest currently advises its clientele comprised primarily of families and endowments, foundations, and other institutional investors. Silvercrest’s family office, advisory, and investment capabilities are available to clients interested in investing substantial assets.

Position: Administrative and Portfolio Assistant supporting a portfolio management team consisting of two portfolio managers.

Responsibilities: The Portfolio Assistant will be measured by their ability to:

  • Provide operational support to the portfolio management team, including trade order entry, telephone support, filing, database management, client correspondence, and mail delivery.
  • Assist clients with cash and securities transfers, account information, website access, and other requests as they arise.
  • Communicate with the portfolio management team and, as necessary, others in the firm on an ongoing basis concerning all client-related matters.
  • Interface with client custodians, accountants, and attorneys.
  • Maintain accurate client information on internal and third-party systems.
  • Work closely with custodians and internal operations to ensure accuracy of security set-up, cost basis, holdings, and other account information.
  • Review accounts regularly to ensure adequate cash balances to cover upcoming liquidity needs, including management fees, tax payments, distributions, and private equity capital calls.
  • Assist in the preparation of client meeting materials.
  • Prepare paperwork for client signature, including Silvercrest advisory agreements, custodial forms, and subscription and redemption documents for alternative investments such as hedge funds and private equity funds.• Complete account opening and closing processes on various systems, as needed.
  • Compile and upload clients’ alternative investment transactions to third-party performance vendor, Fortigent monthly.
  • Act as a liaison to Silvercrest’s family office group to assist with bill paying, tax payments, and other miscellaneous needs as they arise.
  • Create, maintain, and distribute client reports as needed.
  • Verify the accuracy of client management fee invoices.
  • Additional administration and office management duties and projects as required to support clients and the team.

The candidate should be a highly organized, detail-oriented person with good follow-up and communication skills. They should be able to multi-task effectively, be eager to learn and improve processes, have a good work ethic, and be professional and personable in relating to
clients and co-workers.

Required Skills

Education: Bachelor’s Degree or significant industry experience

Experience: 3 years experience with a financial advisory firm is preferable, but not required

Required Skills: MS Office, excellent Word, and Excel skills

Desired Skills: Knowledge of Schwab Advisor Center or other custodial platforms, Advent APX, Fortigent

Technical Skills: Proficiency with MS Office, Word, and Excel is required. Although not required, prior experience with Advent and Moxy portfolio management software is preferred.

Compensation and Benefits: Compensation will be in the form of a competitive base salary and annual bonus. Benefits include Medical, Dental, Retirement, and other benefits as described in Silvercrest’s employee guidelines.

Equal Opportunity Employer: Silvercrest is an equal opportunity employer. Silvercrest does not engage in or tolerate discrimination on the basis of race, religion, color, national origin, ancestry, ethnic heritage, age, sex, marital status, sexual orientation, mental or physical disability (consistent with and to the fullest extent of the law) or any other protected group or status. Silvercrest is dedicated to ensuring fulfillment of this policy with regard to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, compensation, selection for training, and general treatment during employment.

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