Portfolio Assistant

Experience:      Minimum 3 years experience with a financial advisory firm

Required Skills:     MS Office, Word and Excel skills

Desired Skills:  Knowledge of Advent APX

Responsibilities include:

• Work closely with custodians and internal operations to ensure accuracy of account information, including security set-up, cost basis, holdings data.
• Review accounts monthly or quarterly, as needed, for adequate cash balances to cover tax payments, income distributions, private equity capital calls and management fee.
• Carry out other reconciliation, maintenance and administrative ad-hoc functions, as needed.
• Assist clients, respond to requests – cash and securities transfers, account information, website access, etc.
• Communicate with team and others in the firm on an ongoing basis concerning all client related matters.
• Help with client trading activity, utilizing MOXY and custodial trading platforms.
• Interface with custodians, accountants and attorneys.
• Maintain client information on internal systems – Advent APX, Outlook, Excel, etc.
• Assist in the preparation of client meeting material.
• Organize new client advisory agreements and custodial account paperwork.
• Meet and greet visiting clients, providing refreshments, as needed.
• Provide administrative support to portfolio management, including telephone support, filing, database management, client correspondence and mail delivery.
• Act as client family office liaison to support bill paying, payroll, tax payments, monitor cash positions and other miscellaneous needs.
• Create and maintain client reports, as needed.

Candidate should be highly organized with good follow-up and communication skills, should be able to multi-task effectively, be eager to learn, have a good work ethic and should be professional and personable in relating to clients and co-workers.