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Portfolio Assistant

Status: Full-Time
Location: New York, NY
Education: Bachelor's Degree or significant industry experience
Required Skills:
MS Office, Word and Excel

Experience:      Minimum 3 years experience with a financial advisory firm

Required Skills:     MS Office, Word and Excel skills

Desired Skills:  Knowledge of Advent APX


Responsibilities include:

  • Work closely with custodians and internal operations to ensure accuracy of account information, including security set-up, cost basis, holdings data.
  • Review accounts monthly or quarterly, as needed, for adequate cash balances to cover tax payments, income distributions, private equity capital calls and management fee.
  • Carry out other reconciliation, maintenance and administrative ad-hoc functions, as needed.
  • Assist clients, respond to requests – cash and securities transfers, account information, website access, etc.
  • Communicate with team and others in the firm on an ongoing basis concerning all client related matters.
  • Help with client trading activity, utilizing MOXY and custodial trading platforms.
  • Interface with custodians, accountants and attorneys.
  • Maintain client information on internal systems – Advent APX, Outlook, Excel, etc.
  • Assist in the preparation of client meeting material.
  • Organize new client advisory agreements and custodial account paperwork.
  • Meet and greet visiting clients, providing refreshments, as needed.
  • Provide administrative support to portfolio management, including telephone support, filing, database management, client correspondence and mail delivery.
  • Act as client family office liaison to support bill paying, payroll, tax payments, monitor cash positions and other miscellaneous needs.
  • Create and maintain client reports, as needed.

Candidate should be highly organized with good follow-up and communication skills, should be able to multi-task effectively, be eager to learn, have a good work ethic and should be professional and personable in relating to clients and co-workers.

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